Integrations

QuickBooks Online integration for automatic time tracking

ManicTime can import QuickBooks customers and services into tagging, then send approved tracked time back as time activities once the work is reviewed.

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Where QuickBooks Online integration works

Windows client plugin

The Windows plugin connects directly to QuickBooks Online and includes save-work options plus hourly rate handling for billable tags.

ManicTime Cloud

The shared QuickBooks connection is documented for ManicTime Cloud, including admin configuration, user access, and sync reporting.

Cloud-only shared connection

The server-style QuickBooks connection is documented as a ManicTime Cloud capability rather than a self-hosted ManicTime Server feature.

What the integration does

Import customers and services as tags

Users can tag captured work against QuickBooks customer and service structure directly from ManicTime.

Support billable workflows

The plugin documents an hourly rate setting so billable tags can be prepared correctly before being sent back.

Send time activities back

Approved time can be synced back to QuickBooks Online as time activities instead of being typed into accounting separately.

How QuickBooks Online tags appear in ManicTime

<starting tags>, Customer, Service #customer_id;service_id
<starting tags>, Customer #customer_id
<starting tags>, Project or Customer from QuickBooks[id], Custom tag

How teams usually set it up

Desktop plugin path

Install the QuickBooks Online plugin, connect and authenticate, decide on starting tags and billable settings, then use imported items for tagging.

Cloud connection path

An administrator configures QuickBooks once in ManicTime Cloud, enables sync-back if required, and users authenticate from My connections.

Sync-back behavior

QuickBooks tags must be used

Sync-back depends on tagging work with QuickBooks-derived tags so customer and service context is available when the time activity is created.

Flexible send-work options

The Windows plugin documents choices for date range, rounding, grouping, and description handling before saving work back to QuickBooks Online.

Automatic and manual sync paths

Cloud documentation describes scheduled sync, manual sync actions, and sync reports for verification.

FAQ

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WorkflowMax

Import WorkflowMax jobs and tasks as tags in the Windows client and send approved work back as timesheet entries.

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Get cleaner QuickBooks time entries from automatic tracking
Use ManicTime to capture the work first, then send only reviewed and categorized time back into QuickBooks Online.
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Our customer
opinions
Katie
This software automatically tracks the time you spend on your computer. When you step away from your computer for a certain length of time (set by user), it will prompt you to tag that time. For example, if I'm getting coffee and have a 20 minute chat about the weekend, I tag it as personal. But if I have a chat about an upcoming or existing project, I tag it about that project. For the tasks you do on the computer, it can save screenshots every X seconds (again, set by user), so that you can have a reminder when you go to do your billing what each task was for.
Richard
There is a lot to love about Manic Time. It was easy to use and did way more than I was expecting from it. The reporting was informative. The editing was awesome. Tagging and managing the time tracked is robust, yet simple. It is great at taking the tracking out of time tracking. It just does 90% for you. The last 10% is tagging and validating. It really does an amazing job at showing how much time is wasted on mundane tasks or mindless browsing. I handed in my time to a project manager. He asked how I knew I worked 3.28 hours on a specific task. "Manic Time" was my answer.
Dr Steve Day (podcast)
Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking.
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Brenda
I do contract work and manage multiple projects where I bounce between projects on an almost by the minute basis. Once tagging is setup I can easily tag all my activities as I do them and my time accumulates in each project bucket. At the end of the day my timesheet is a breeze. This is the best tool I have found so far for a work style that involves heavy duty multi-tasking. I don't know what I would do without ManicTime. Well designed and thought out product.
Mary
I like this application because with manic time we can verify who does their right job. And we also have better control because we can choose the best workers to increase production works very well and without errors.
Gary
Just renewed my licence for another year Just thought I'd let you know that this is one of the best pieces of software I've ever installed on my computer, free or paid for. I run my own business which principally relies on writing technical reports. ManicTime has made it so much easier to track my time over the various projects and therefore manage my fees and costs. (And your support has been excellent when I have had the odd problem).
Oliver
Just wanted to let you know that I think your software has helped me capture $1000's of dollars in revenue that I just wasn't billing before, as I wasn't doing a very good job of tracking my time. With ManicTime I get it all, and if I were ever to be audited by a client, I could give them every detail. Thanks so much!
Judy
The interface is very intuitive and easy to use. The ability to tag and color-code my work allows me to see at a glance how my day has been going. I can organize and structure things as much or as little as I like. What a great product!
Joshua
ManicTime’s ease of use is unmatched, thanks to its intuitive interface and flexible granularity in time-tracking. The power to dive as deep as you need into data with comprehensive tagging and reporting systems is a significant upside. Its vast number of features like document, application, and activity trackers streamline the process of managing and analyzing time efficiently. Moreover, ManicTime’s advanced search capabilities, coupled with the functionality to annotate tagged time, make it a vital tool for enhancing productivity and recalling information during discussions.
Adam
I like that it tracks inactive time on the computer so that you can remember when you started working and when you stopped, and when you took breaks. Very easy to use, I don't have to remember to log in and the app does everything for me without me even doing anything except installing the program. It shows exactly what page and project you were working on and for how long and when.
Amanda
It provides with useful reports which track and monitor the computer usage of employees, as well as the time spent on each computer program or application. Also the presence of an automatic screenshot feature resulted in an increase in my employees’ productivity. It runs automatically on my computer, great.
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